Best 5 Tips to Organize Your DropBox
Dropbox, one of the prominent cloud storage
services is a close competitor of Google Drive, OneDrive, and many
others. The service is widely acclaimed by users located around the world for
its easy to use interface and simple functionalities. Dropbox also holds some
special place in the queue of cloud computing services as it allows the
developers to come up with their own apps and services. It is actually
something more than just a file storage system as you can easily use this tool
to backup and organize important files and documents that might be scattered
across all over the web. For making optimal use of this service, you should
start syncing all your favorite videos, music files, important documents,
scanned papers, and other related things to the utility.
The storage capacity of such services won’t let
you think before what you’re actually saving on your account. But remember, the
more stuff you sync, more complex it will be to organize them. Cloud computing
helps you to stay connected across multiple PCs, Windows, Mac, or Linux,
irrespective of their brands and locations. An account on cloud can soon
becomes a platform for saving all your important details, data, messages, and
others. As you keep on saving your files on the account, it becomes very
difficult to manage the whole chunk of waste mails or files that aren’t needed
anymore.
In this article, you’ll read about the best 5
tips that can help in organizing your Dropbox, thus making it more presentable
and easily accessible.
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Image by mohamed Hassan from Pixabay Best 5 Tips to Organize Your DropBox |
Tips to Organize Your DropBox
Clean up by naming folders year-wise
Some of you might not feel productive with
Dropbox as it saves all the stuff in a combined form. Having a set of folders
named by year, or by purpose can resolve this issue easily. Many times you’ll
find yourself lost and digging through files while looking for a particular
email, but this method of naming mail folders by years can immediately
alleviate that stress. Just create some folders and name them as 2018, 2019,
2020 and put all those files inside those that were created in that particular
year. Additionally, you can also create sub-folders and name them according to
the name of the months in which the stuff was stored.
Now if you need for a file, look for it in the
particular year folder or maybe in a subfolder named by the current month. Get
more organized by using this technique as it will clearly take you to the exact
location or content which you need to access. Many people will necessarily go
for this technique while looking for a separation strategy for their music, audio,
video files from completely professional docs and mails.
Upload, don’t sync
File-syncing services can only sync your data to
the virtual world, but that doesn’t mean if you’ve synced a batch of files, so
you can delete them from your computer. Dropbox clearly follows your lead in
context to what you do with your data. Hence, if you delete files from your PC,
it will also delete files from the cloud.
The easy solution of this issue is to choose
uploading files instead of syncing them from your system. By doing this, you’ll
be able to create a true second copy of your data and then you are also free to
delete the first one, located on your device. To enhance the usability of this
tool, simply log into the Dropbox website via a browser and create a new folder
naming it as ‘Online Only.’ Keep all that stuff that you wish to delete from
your PC in this folder and then wipe off all the stored data from your device.
Sync iTunes
Dropbox can also be used to sync iTunes
libraries to different devices for sharing it with your friends, family, and
relatives. But the most crucial stage is when you move files away from iTunes'
default location, the tool will get confused and will not be able to fetch up
the desired results. Follow the below mentioned step to sync iTune correctly:
Start on your PC, ensure you have Dropbox
installed on it, and then create a folder naming it as Music. Now, look for the
music files located on your device:
Mac users: go to /Users/username/Music/iTunes/.
Windows Vista, 7, and 8 users: go to
C:\Users\username\My Music\iTunes
Windows XP users: go to C:\Documents and
Settings\username\My Documents\My Music\iTunes\
Once you’ve located the music files on your
system, drag them into the Dropbox’s Music folder and wait till the files are
fully synced. Check the Dropbox icon that indicates the process progress, a
yellow light indicates still syncing while a green says you’re done. If you’ve
got the green indicator, then reroute iTunes to play music from this new
location. All you need to do is to go to ‘Preferences’ section and click on the
‘Advanced’ tab. Change the location of the iTunes from your music folder to the
new Dropbox Music folder to start enjoying your favorite music.
Downloading directly to Dropbox removes duplication
Several free websites offer services that will
help you in creating little automations for your digital life. Users often
submit files for other people to use, and will also help you to download new
music from Soundcloud. All these downloaded files will be marked as a favorite
into your Dropbox account and you can easily listen to them whenever you want
to. Always remember that this feature works only on songs that have a download
option.
Share photos, share moments
This free service lets share your favorite
pictures and memories with your friends, colleagues, relatives and family by
making use of its simple sharing features. You can easily share photos that you
don't want to post on a social network or private photo portal such as
Facebook, Twitter, Google+, and Flickr. You can also use this tool to save
photos that you upload on Facebook and photos in which you are tagged on
Facebook. Alternatively, sync your camera to Dropbox by making the use of
‘Camera Upload’ feature, which will automatically upload any photos that you
take from your Smartphone to your account.
Cloud storage services are the best option for
users who deals with a lot of files, images, videos and other stuff on a
regular basis. Of course your system cannot hold each and every file on which
you’ve worked, so you might need an external server that can keep up all your
data secure and private. Dropbox can be easily used as an ideal solution for
storing all your important files, documents, music albums, videos, and personal
pictures. The above mentioned ideas are tested and will help you stay organized
and productive across your multiple computers, but don’t hesitate in
experimenting with the new ones that has just arrived in your mind.

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